Flight Records Specialist

Job Summary:

The Aviation Records Specialist is responsible for maintaining accurate and compliant pilot and clinician records in accordance with Federal Aviation Regulations and company policies, supporting operational readiness across all bases through standardized, centralized recordkeeping, auditing, and reporting.

Potential Remote Work Requirements

This would be a possibility to work remote up to 2 days a week- once all training has been completed and signed off for proficiency.

Maintain a secure and reliable remote work environment
Ensure protection and confidentiality of sensitive information
Communicate effectively with internal teams via email, phone, and virtual platforms
Work independently with minimal supervision while meeting required deadlines
Remain available during standard 8 hours per day during established business hours to support operational needs

Will start with 1 remote for a 6 month trial period. 

Essential Functions and Responsibilities include the following:

• Maintain pilot records
• Verify compliance with current Federal Aviation Regulations
• Develop pilot recordkeeping policies in accordance with federal guidelines
• Data entries for check rides, training and new hire pilots
• Maintain and modify pilot database to meet training needs
• Assure timely tracking and notification for medical certificates
• Create new hire files for pilots and verify accuracy of all paperwork, taking action to correct, when needed
• Create database reports for Regional Aviation Manager (RAD), Regional Aviation Manager (RAM), and Area Manager
• Perform monthly audit of 25% of the pilot’s records and purge outdated records
• Maintain Daily Flight Log/Load Manifest sheets (DFL’s); returning those with errors to the appropriate base for corrections
• Track and file pilots’ monthly duties
• Other duties as assigned

Additional Job Requirements

• Regular scheduled attendance
• Indicate the percentage of time spent traveling: 0%

Subject to applicable laws and Air Methods’ policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disable employees may perform the essential functions of the position.

Education & Experience

• High school diploma or general education degree (GED) and one (1) to three (3) years’ related experience and/or training; or equivalent combination of education and experience
• Aviation Experience is preferred

Skills

• Familiarity with office equipment such as fax/copier/scanner
• Highly proficient proofreading, spelling, grammatical and phone skills.
• Knowledge of Federal Aviation Regulations (FARs) preferred.
• Excellent organizational skills detail oriented, ability to prioritize and multi-task and meet daily, monthly and quarterly deadlines.
• Ability to discreetly handle confidential information.
• Ability to be a team player with a professional attitude in dealing with both internal and external customers.
• Ability to work independently with minimal direction.

Computer Skills

• Proficient with Microsoft Suite, including Word, Access, Excel and Outlook

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

For more information on our industry-leading benefits, please visit our benefits page here. 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)