Job Summary
The Talent Acquisition Operations Coordinator plays a key role in supporting recruiting operations and administrative processes. This position collaborates with recruiters, the TA leadership team, hiring managers, and HR partners to coordinate interviews, track hiring activity, and manage onboarding logistics from offer acceptance through a new hire’s first day. The role interacts with stakeholders across the organization to support smooth execution of recruiting and hiring activities.
Essential Functions and Responsibilities include the following:
- Assist with coordination and schedule interviews across multiple teams, ensuring a seamless experience for candidates and interviewers
- Support onsite interviews at Corporate HQ by greeting candidates and coordinating day-of logistics, including conference room scheduling
- Assist in delivering a high-touch candidate experience for priority roles, including coordination for executive-level interviews
- Assist with recruiting events by coordinating logistics, preparing materials from Corporate HQ inventory, and managing shipment of event supplies
- Monitor and manage the recruiting inbox, responding to inquiries in a timely and professional manner
- Provide coordination support for employee referral tracking, ensuring candidates are reviewed and appropriately routed
- Manage internal candidate transfer processes across disciplines in partnership with recruiters, including updating and tracking activity within the ATS (iCIMS)
- Support talent acquisition initiatives, including candidate re-engagement campaigns and CRM pipeline activities for hard-to-fill roles, in partnership with recruiters
- Other duties as assigned
Additional Job Requirements
- Regular scheduled attendance
- Indicate the percentage of time spent traveling - 10%
Subject to applicable laws and Air Method’s policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disabled employees may perform the essential functions of the position.
Education and Experience
- Bachelor’s degree (BS/BA) from four-year college or university and 1 to 3 years’ related experience and/or training; or equivalent combination of education and experience
- Knowledge of HR processes and recruiting/onboarding systems preferred
- 1–3 years of experience in Talent Acquisition, Human Resources, recruiting coordination, or administrative support
- Experience scheduling interviews across multiple stakeholders and time zones preferred
- Familiarity with applicant tracking systems such as iCIMS Talent Cloud or similar platforms
- Proven ability to manage multiple priorities in a fast-paced, high-volume environment
- Experience supporting recruiting events, onboarding, or HR operations is a plus
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
Skills
- Strong organizational and time management skills with exceptional attention to detail
- Excellent verbal and written communication skills
- High level of professionalism and customer-service mindset when interacting with candidates and internal stakeholders
- Strong interpersonal skills with the ability to build relationships across teams
- Ability to manage competing priorities while maintaining accuracy and responsiveness
Computer Skills
- Intermediate with Microsoft Suite, including Word, Excel, PowerPoint and Outlook
Certificates, Licenses, Registrations
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.
Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
