Job Summary
Under the supervision of the Clinical Compliance Director, the Clinical Compliance Specialist - Pharmacy Technician monitors the day-to-day operational responsibilities related to medication procurement, tracking, inventory management, return distribution, and document management for CBS Bases. Supports oversight and development of data-driven quality assurance for all covered areas.
Essential Functions and Responsibilities:
- Maintains and updates the central regulatory compliance database every week, ensuring accuracy of all state, federal, and institutional requirements.
- Collaborates with regional clinical leadership to manage controlled and non-controlled substance inventories in accordance with state and federal laws, department policies, and applicable regulatory bodies.
- Conducts monthly compliance audits and quality reviews, documents findings, and partners with leadership to implement corrective actions.
- Monitors daily tracking of controlled substance orders shipped by suppliers; verify shipments have been received and stocked.
- Generate tracking reports and monthly compliance summaries for CBS bases and clinical leadership.
- Interfaces with base clinicians regarding daily operations related to pharmaceutical supplies.
- Prepares various reports and maintains central database of required records and reports for CBS bases.
- Monitors and assists Clinical Base Leads and Clinical Directors with processes related to return-distribution of controlled substances and non-controlled medications.
- Return Distribution Systems - Responsible for managing site demographics and user access. Serves as a resource for Clinical Base Leads and Clinical Directors for assistance with reports and audits.
- Medication Management Systems – Responsible for managing employee access, item lists, monitoring reports, and resolving technical system issues.
- GS1 Hub & GLN Numbers – Assists with managing GS1 Hub generating GLN for new bases and archiving site data.
- Other duties as assigned
Additional Job Requirements
- Must maintain confidentiality in accordance with HIPAA regulations.
- Must pass a background check and drug screening in accordance with DEA requirements for handling controlled substances.
- Regular scheduled attendance
- Indicate the percentage of time spent traveling < 20%
Subject to applicable laws and Air Methods’ policies, regular attendance is an essential function of the position. All employees must follow Air Methods’ employment practices and policies.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disabled employees may perform the essential functions of the position.
Education & Experience
- High School Grad or Equivalent and three (3) or more years related experience and/or training or equivalent combination of education and experience
- Associate’s degree (A.A.) or equivalent from two-year college or technical school and three to five years’ related experience and/or training; or equivalent combination of education and experience.
- Completion of an accredited pharmacy technician program.
- Minimum of three (3) years of pharmacy technician experience in a hospital or clinical pharmacy setting, with demonstrated knowledge of controlled substance regulations and inventory management. Five (5) years, preferred.
Skills
- Ability to effectively execute the Clinical Compliance department’s goals and objectives.
- Ability to be a team player with a professional attitude and exceptional customer service skills.
- Demonstrates critical thinking and reasoning skills, while working in a fast-paced environment that requires ability to prioritize and multi-task.
- Excellent organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- A high level of self-motivation, initiative, flexibility, and ability to work independently and under pressure.
- Extensive knowledge of basic and advanced pharmacy practices and procedures.
- Proficient mathematical computation skills.
Computer Skills
- Advanced with Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, and Outlook.
- Knowledge of shared databases preferred.
- Must be prepared to learn a variety of systems applications for medication procurement and tracking.
Certificates, Licenses, Registrations
- Certified Pharmacy Technician (CPhT) – Pharmacy Technician Certification Board (PTCB), required.
- Must maintain current state pharmacy technician license/registration where required by state law.
Is this position Safety Sensitive? Yes
Statement of Safety:
This position requires compliance with the policies in Air Methods' Anti-Drug and Alcohol Misuse Policy—including pre-employment testing for prohibited drugs (marijuana, cocaine, opioids, PCP, and amphetamines), as well as random, reasonable-suspicion, and post-accident testing.
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.
