National Facilities Manager

Job Summary

The National Facilities Manager is responsible for the oversight, maintenance, and compliance of designated company-owned and leased facilities across the country. This role ensures that each location meets operational, safety, regulatory, and budgetary standards. Searches, evaluates, and negotiates and contracts with regional vendors to provide preventative maintenance and needed repair services to assigned facilities managed directly and through other managers. The position requires close collaboration with regional leadership, operations, safety, and compliance teams to align facility performance with organizational needs.

Essential Functions and Responsibilities include the following:  

• Develop National Facilities Management strategy, expanding to a holistic company-wide approach across all locations
• Manage the operation, maintenance, and physical condition of all designated facilities to ensure they remain functional, safe, and compliant with regulatory standards (e.g., FAA, OSHA, local building codes, and healthcare regulations)
• Create and is held accountable to the national facilities budget across multiple cost centers
• Develop and maintains stand-alone facilities guidance for company-wide distribution and reference
• Coordinate and assist regional leadership and local base managers to assess facility needs and execute upgrades, repairs, or expansions. Coordinate with/assist Greenfields team as appropriate
• Supervise and manage Facilities personnel day to day workload and duties, assist in prioritizing property requirements; delegate duties as required to balance national facilities coverage needs with on-site needs. Maintain oversight of third-party facilities managers/vendors at designated AMLLC facilities 
• Oversee all spend activity and purchase requests. Combine all spend information into yearly plans and long-term forecasts for costs, savings targets, and planned projects
• Serve as SME to achieve facilities cost savings and improve quality and service levels while minimizing supply risk by identifying opportunity areas such as product standardization, supplier consolidation, and best practices
• Conduct basic troubleshooting of appliances, GSE, electrical, plumbing, HVAC and other systems and building issues to determine appropriate disposition. Perform basic repairs as able/if appropriate. Develop and execute repair plans, or supervise vendors if required
• Lead vendor sourcing, contract negotiation, and oversight of third-party service providers including janitorial, HVAC, electrical, extermination, plumbing, fire/life safety systems, and groundskeeping. Undertake quality audits covering hard or soft services. Manage various facilities projects as required
• Respond appropriately to emergencies or urgent repairs as they arise, including after-hours emergencies as needed, managing Fresh Service workorder management systems and AIDMORs. Identify, report, and follow up on issues. Conduct root cause analysis (RCA) as needed
• Coordinate on-site vendors, reviewing vendor documentation, insurance, and verifying compliance with contracts and adherence to safety and security regulations. Escort vendors into restricted areas of the workplace
• Collaborate with safety, compliance, and clinical operations teams to prepare for audits and ensure facility readiness
• Establish, maintain, and enforce mechanical preventative maintenance programs to ensure minimum disruption to core activities. Oversee/perform regular maintenance as needed on all applicable equipment at designated AMLLC facilities.
• Develop proactive plan toward replacing end of life systems and managing capital expenditures
• Identify issues of concern in building operations, develop proposals for redress and implement as appropriate.
• Conduct regular site visits and property inspections, ensuring they meet cleanliness, health and safety guidelines, and functionality of equipment and systems. Collaborate with stakeholders to establish standards for various facility types
• Develop and track strategies for state energy mandates and rebate programs. Develop and track strategies for state energy mandates and rebate programs  
• Maintain accurate records of building systems, inspections, repairs, warranties, and compliance documentation
• Support facility planning for new site development and facility closures or transitions
• Other duties as assigned

Additional Job Requirements

• Regular scheduled attendance
• Ability to travel regularly and respond to off-hours issues when required.
• Indicate the percentage of time spent traveling – 40%

Subject to applicable laws and Air Method’s policies, regular attendance is an essential function of the position.  All employees must follow Air Methods’ employment practices and policies.

Supervisory Responsibilities

Directly supervises employees in the facilities department.  Carries out Supervisory responsibilities in accordance with the organization’s policies and applicable laws.  Responsibilities include interviewing, selecting, hiring, and training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.  For Exempt Managers:  Managers that carry out these responsibilities for two or more employees will have significant input in hiring and termination decisions.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  In accordance with applicable laws, Air Methods will provide reasonable accommodations that do not create an undue burden so disabled employees may perform the essential functions of the position.

Education & Experience

• Bachelor's degree in Facilities Management, Construction Management, Engineering, Business Administration, or a related field and seven (7) or more years’ related experience and/or training; or equivalent combination of education and experience
• 5 or more years’ experience with related skilled trades (Electrical, carpentry, mechanic, HVAC, welding, machining, etc.) preferred
• Prior managerial role in facilities or work crews 
• Strong knowledge of building systems, construction, maintenance practices, and applicable codes and regulations
• Experience managing service contracts, vendors, and capital improvement projects, preferred
• Experience in aviation, air medical transport, EMS, or healthcare environments, preferred

Skills

• Outstanding problem-solving skills
• Ability to prioritize work, utilizing time and resources wisely
• Excellent organizational, project management, and communication skills.
• Customer/Team oriented, anticipating, and responding proactively to the needs and concerns of others
• Knowledge of plumbing, electrical, HVAC, and other construction trades
• Strong attention to detail
• Computer Skills
• Proficient in facilities management software (e.g., CMMS) and Microsoft Office Suite

Certificates, Licenses, Registrations

• Valid driver’s license
• Certified Facility Manager (CFM), Facility Management Professional (FMP), or similar credential, preferred
• BOMA, Corenet Global, IFMA preferred

Note:  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

Air Methods is an EEO/AA employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.